Encore Engagement Solutions (EES) can provide your association with the tools and knowledge that you need to run a successful non-profit association. Our expertise is taking care of your association’s day to day operations so that the volunteer leaders of your organization can focus on your core mission and their daytime jobs. We provide the appropriate number of qualified staff to manage the scope of your needs along with customized solutions to assist in the management of your organization.
EES has a professional office to serve as your HQ. We will provide a mailing address, phone, email and fax for your association’s correspondence.
EES will manage the administrative affairs of your organization. We serve as your headquarters office, provide event management, accounting management and administrative support. We will also maintain your organizations physical storage of relevant information to include historical paperwork and financial records or facilitate digitizing your records, for an additional fee.
EES prides itself on our commitment to helping our clients to execute strategies to grow membership and provide complete membership management. Our professional staff will respond to your members and prospective members and provide your organization with detailed reports. We will maintain the database and membership directory, follow up on membership requests and provide the processing for membership dues. We will partner with your membership committee to schedule meetings, provide minutes and support the member communications. We will also develop and execute recruitment campaigns, new member services and conduct new member orientations.
EES will help coordinate all of your meeting and conference logistics. We work closely with our clients and currently produce multiple successful events each month. Whether you are planning a board meeting for 10 or a conference for 1000, we will assist with the details. We will start with site selection and contract negotiation and even registration logistics. We will assist your team with conference budgeting and on-site coordination to include creating name badges, providing an efficient registration/check in process that will surpass your attendees expectations
EES provides financial bookkeeping and reporting for all clients. We process revenue and expense items, reconcile statements and prepare, review and issue monthly statements of financial activity with your board delegate. We work closely with Treasurers and committees to establish budgets and monitor income and expenses as well as coordinate materials for tax preparation.
EES currently supports the production of many publications, including magazines, journals, member directories, event brochures, newsletters and weekly e-news blasts for our clients. This support includes article coordination, ad sales, editing, layout and design. We rely heavily on technology to improve efficiency and promote member engagement. We understand that websites are integral to association communication and we will assure that your website is properly and professionally maintained and the member database is current and accurate.
Our team will assist the Project Manager with strategy development on all social media platforms to include Facebook, Instagram, LinkedIn, Twitter and YouTube. We will work with you to create a budget based around the technology strategies and we will review and assess the current technologies. Our IT support staff can provide technical support to your board. We will also work with your team and provide content inventory and migration recommendations when moving to a new platform. We understand that websites are integral to association communication and we can assure that your website is properly and professionally maintained.
We will develop the sponsor contract, manage, track and coordinate your sponsors and conference exhibitors and work directly with you to develop campaigns to target potential exhibitors. We can also be the direct conduit with the exhibitors to obtain logos, placement of ads and adhere to deadlines.
We will work with your board chair on developing the content for the educational programs at your events. We can also be a resource to connect you with professional speakers and trainers to help make your event engaging and memorable.
We can help your team in generating additional revenue by managing the logistics of your organization’s webinars including speaker coordination, scheduling, registration, rehearsals, email campaigns and publicity. We will also arrange payment (speaker and participant), apply CEC’s and send follow up surveys.
We can advocate on behalf of your members to governmental audiences. We have the connections to offer professional lobbying, monitoring of city and county issues as well as the capabilities to present bills to state legislature.
We will support your Board of Directors in development and strategic guidance. Our team can participate in the planning and development of your board meetings and retreats; orientations; training, strategic development along with policies and procedures.
We will work with the communications committee and chairs to schedule meetings, circulate agendas and follow up with detailed meeting minutes. We will work with the Executive Director and client’s legal counsel as needed.
We understand that you need to train and educate the leaders in your organization and keep them abreast of current industry trends and issues; however, this can be a time-consuming process. Our Team can help you from concept development to completion. You choose the topics and our team will develop the content, the marketing and provide the expert facilitators… all at a reasonable cost.
Travel is necessary to accomplish the mission of Associations. Do you know travel management best practices? At EES, we believe the safety of staff, members and volunteers should be at the core of all organizations. Let us help you select the right Travel Management Company to ensure safety and security.